Terms and Conditions
The term “PS Human Resources” or “us” or “we” refers to the owner of the website whose registered office is Camilla Court, The St, Nacton, Ipswich IP10 0EU. The term “you” refers to the user or viewer of our website.
• The content of the pages of this website is for your general information and use only. It is subject to change without notice.
• Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
• This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
• All trade marks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
• Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
• From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
• You may not create a link to this website from another website or document without PS Human Resources prior written consent.
• Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.
The information contained in this website is for general information purposes only. The information is provided by PS Human Resources and whilst we endeavour to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of or in connection with the use of this website. We do not guarantee that our site will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform to access our site. You should use your own virus protection software.
Through this website you are able to link to other websites which are not under the control of PS Human Resources. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the website up and running smoothly. However, PS Human Resources takes no responsibility for and will not be liable for the website being temporarily unavailable due to technical issues beyond our control.
Privacy Information Notice
Purpose of this document
This notice is intended to provide information about how the Company will use (or process) personal data about individuals including: its staff; clients; partners and suppliers.
The information is provided because data protection law gives individuals rights to understand how their data is used. You are encouraged to read this notice and understand the Company’s obligations to its entire community.
The privacy notice applies alongside any other information the Company provide about use of personal data, for example, when collecting data online or in paper form.
Anyone who works for, or acts on behalf of, the Company should also be aware of and comply with this privacy notice, which also provides further information about how personal data about those individuals is used.
Who we are
PS Human Resources provide HR consultancy and outsourcing to SMEs. We are committed to protecting the privacy and security of your personal information. This notice sets out the basis on which we will collect, hold and process any data that you share with us, or that we collect from you.
For the purposes of the General Data Protection Regulations (GDPR), PS Human Resources Ltd are a “Data Processor”. This means that we are responsible for deciding how we hold and use personal information.
Our Data Protection Nominee is Emma Sheppard, Director who will deal with requests and enquiries regarding the use of personal data and endeavour to ensure that all personal data is processed in compliance with this policy and data protection law.
Data protection principles
The Company understands and agrees to abide by the data protection principles:
Principle 1: Lawfulness, Fairness and Transparency
Personal Data will only be collected for one of the purposed specified in the applicable Data Protection regulation and the method of processing that will occur will be thoroughly explained to the Data Subject.
Principle 2: Purpose Limitation
Personal Data shall be collected for specified, explicit and legitimate purposes and not further Processed in a manner that is incompatible with those purposes.
Principle 3: Data Minimisation
Personal Data shall be adequate, relevant and limited to hat is necessary in relation to the purposes for which they are Processed.
Principle 4: Storage Limitation
In line with Principle 3, Personal Data shall be kept in a form which permits identification of a Subject for no longer than necessary for the purposes outlined to the Subject.
Principle 5: Accuracy
Personal Data which needs to be stored for a defined period of time must be kept accurate and up to date, thus adhering to specified processes for identifying and addressing out of date and redundant Personal Data. The Company will adopt all necessary measures to ensure that Personal Data collected and processed is complete and accurate and reflects the current situation of the Data Subject.
Principle 6: Integrity & Confidentiality
Personal Data shall be processed and stored in a manner that ensures appropriate security of said Data, including protection against unauthorised processing and accidental loss, destruction or damage.
Principle 7: Accountability
The Data Nominee shall be responsible for and be able to demonstrate compliance in accordance to the six previous Data Protection Principles.
The GDPR provides the certain rights for individuals, as outlined in our ‘Your Rights under GDPR’ document.
Why the Company needs to process personal data
The Company uses Personal Data for the purposes of; general running and business administration, to meet legal requirements in terms of employing and paying employees, carrying out pre-employment checks, providing services to our clients and ongoing administration and management of customer services.
The Company, and its partners will process Personal Data in accordance with all applicable laws and contractual obligations and Data will only be processed once Informed Consent is given.
We have reviewed our processes to ensure that it is necessary, selected the most appropriate lawful basis for each activity and documented this to demonstrate compliance.
We will only obtain Personal Data by lawful and fair means and with the knowledge and consent of the individual concerned. Where a need exists to request and receive the consent of an individual prior to collection or use of their Personal Data, the Company is committed to seeking such consent.
The term Informed Consent suggests that when applicable or reasonably appropriate to do so, the individual will provide Data Subjects with information as to the purpose of the processing of their Personal Data. Consent should be given in writing and retained.
To ensure fair processing, Personal Data will not be retained by the Company for longer than necessary in relation to the purposes for which it was originally collected. All Personal Data should be deleted or destroyed as soon as possible where it has been confirmed that there is no longer a reason to retain it. Our retention schedule is outlined on our Data Audit.
Data we collect and process
We collect data in the following from the following individuals:
- Via visits to our website
- Detailed obtained during recruitment projects i.e. applicants
- Prospective clients and suppliers
- Our clients
- Our clients’ employees
We may collect and process the following data:
- Information provided by filling in forms (PSHR)
- Information completed when entered onto our website
- Providing CVs or other information about yourself for specific purposes
- Details of your access to our online resources or other materials
- Information collected when you contact us; we may keep a copy of any correspondence you send to us, including, but limited to, your name, address and email address
We may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to either the CIPD Group or our advertisers/partners. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
We hold both personal and sensitive data, as outlined on our HR Data Record.
All the personal data we process is processed by our staff in the UK however for the purposes of IT hosting and maintenance this information is located on servers within the European Union. No 3rd parties have access to your personal data unless the law allows them to do so.
We do not use any kind of automated decision making in the running of our business.
How we keep your data secure
We use a number of methods to store data, which we have identified through our Data Audit.
The data that we collect from you will not be transferred to, or stored at, a destination outside the European Economic Area (“EEA”).
What we do with data we gather
We gather and process data lawfully, in a transparent manner, and for the genuine needs of running our business.
Data protection principles
We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
We do not, and have no intention of sharing your information with any organisations for marketing purposes
Personal Data Breaches
How we recognise and deal with breaches of personal data is detailed in our Data Breaches Policy and Procedure.
Questions or complaints
Complaints or questions should be referred to our Data Protection Nominee, Emma Sheppard.